Project Online to Jira Integration

  • Updated

Important Notice: Project Online Retirement

Microsoft has announced that Project Online will no longer function after September 30, 2026.

While our Project Online integrations will continue to be supported until that date, we strongly recommend that you do not install any new Project Online integrations going forward.

To ensure continuity and access to modern capabilities, we encourage you to consider OnePlan as an excellent replacement for Project Online. OnePlan offers robust project and portfolio management features designed to meet your evolving needs.

 

This article explains how to set up an integration between Project Online and Jira.

Integration Setup

For this integration, you will need to gather the following information:

From Project Online

  • Site URL
  • Username and Password
  • (Optional) Client ID

From Jira

Generate a Jira Cloud API Token

To generate an API Token using Jira Cloud, log into the Jira environment to be used.

  1. Navigate to id.atlassian.com/manage-profile/security/api-tokens.
  2. Click Create API token. A new window will appear.
  3. Give the API Token a Label.
  4. Click Create.
  5. The API Token will appear on the next page.

OneConnect

  1. Go to my.oneconnect.ai (or https://eu.oneconnect.ai for European customers utilizing eu.oneconnect.ai).
  2. Locate the Project Online to Jira integration. Click the Configure button.
  3. Complete the configuration form.

    1. Complete the Project Online section.

      Note

      Expand the Additional Options area to see all necessary fields to be filled in.

      • Site URL: Enter the Project Online URL (e.g., https://<organization>.sharepoint.com/sites/<site>).
      • Project Online Username: This will be the email address that will need to have access to the SharePoint site.

      • Password: Enter the password for the Username.

        Porject_Online_to_Jira__Project_Setup.png

      • (Optional, Suggested) Client Id + Modern Authentication Checkbox: If desired, modern authentication is available. See Set Up Project Online Modern Authentication for more information.

        Porject_Online_to_Jira__Modern_Authentication.png
    2. Click Next.

    3. Complete the Jira section.

      • Jira URL: Enter the organizations Jira URL (e.g., https://<organization>.atlassian.net).
      • Username: Enter the Jira username that will be used for the integration.
      • API Token: Enter the Jira Token. If using Jira Cloud, follow the instructions in Generate a Jira Cloud API Token.
      • Issue Types: List the Jira issue types to be brought over into Project Online.
      • (Optional) Check this box to sync all issues in the backlog
      • (Optional) Check this box to roll up sub tasks, resources to its parent
      • (Optional) Check this box if you are using Jira Server
    4. Click Next.

Integration Information

Project Online Changes

The following Lookup Tables for Custom Fields will be installed within your Project Online upon installation of the integration.

Lookup Table Name Level Value
JiraProjectType 1 Business
1 Service Desk
1 Software

The following Enterprise Custom Fields will be installed within your Project Online upon installation of the integration.

Name Entity Type Lookup Table
Epic Task Text  
Jira Original Estimate Task Text  
Jira Issue Type Task Text  
Feature Task Text  
Story Task Text  
Iteration Task Text  
JiraProjectType Project Text JiraProjectType
Jira Labels Task Text  
Jira Fix Versions Task Text  
Jira Components Task Text  
Jira Reporter Task Text  
Jira Priority Task Text  
Jira Status Task Text  

Default Field Mappings

Projects - Projects

Project Online Fields Jira Fields Direction Notes
Name Project Name Both Required
JiraProjectType Project Type Both Required
Owner Owner Both Required

Tasks - Issues

Project Online Fields Jira Fields Direction Notes
Iteration Sprint Both  
Epic Epic Link Both  
Jira Issue Type Issue Type Both  
Jira Original Estimate Original Estimate Both  
Assigned To Assignee Both  
Remaining Work Remaining Estimate Both  
Start Date Start Date (Sprint) Both  
Finish Date Finish Date (Sprint) Both  
Name Summary Both  
Actual Work Time Spent Both  
Jira Labels Labels Both  
Jira Fix Versions Fix Versions Both  
Jira Components Components Both  
Jira Reporter Reporter Both  
Jira Priority Priority Both  
Jira Status Status Both  

Lookup Jira Project Type - Project Types

Project Online Fields Jira Fields Both Notes
Lookup Value Type Name Both  

Default Scheduled Strategies

SynchTypes: Synchronizes Jira Project Type Key to Project Online lookup table.

ProjectPublish: Synchronizes Projects and Tasks between Project Online and Jira.

JiraReleaseToMilestone: Synchronizes Projects and Tasks between Project Online and Jira.

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