This article explains how configure and manage calendars in OnePlan to keep your team’s schedule accurate and efficient. By setting up working hours, holidays, and non-working days, you ensure precise capacity planning and resource availability across your projects. Calendar settings directly impact scheduling tools and Full-Time Equivalent (FTE) calculations, helping you plan workloads effectively. Adding holidays automatically adjusts availability, so your project timelines stay realistic.
Go to the Admin pages, select Calendar in the navigation.
There is one calendar called General. Click the calendar name to open the settings for the calendar (to the right).
Do NOT delete the calendar. Do not click the trash can icon next to the General calendar name. The scheduling and resource planning tools depend on it.
Update the general settings, as needed.
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Name: Enter a name for the calendar.
Warning
Do not change the name of the Out of the Box General calendar. This can break reports.
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Hours per day: Set the number of hours that equates to one full time resource (FTE).
Note
This value can be formatted in half-hour increments (e.g. 7.5)
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Weekend First Day: Select which day of the week begins the weekend
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Weekend Second Day: Select which day of the week begins the weekend
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Weekends are Workdays: Select the check box if weekends are work days (to be able to schedule resources to weekend days)
Add/update the availability hours, if needed. For example, if the working day is 8 AM - 5 PM with a 1 hour lunch, you would have some like the following:
08:00 to 12:00
13:00 to 17:00
Add the organization-wide holidays that would affect the availability for all resources.
Enter the holiday name & date. For yearly holidays, you need to enter the holiday for each year.
Note: For user-specific time off (i.e. personal holidays/vacations/PTO), use the Time Off feature to enter and approve.
Most of OnePlan's settings and use is auto-saved as soon as you click or type. For the calendar settings, you must click the Save button for any changes to take effect.
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