Timesheet Statuses in OnePlan: Overview

What Is a Timesheet Status in OnePlan?

A timesheet status in OnePlan reflects where a timesheet row is in the submission and approval process. As a timesheet row moves from initial time entry through submission, review, and approval, its status updates to indicate what has happened and what actions are still available to the team member or manager. Understanding statuses tells you whether your time entries are still editable, whether a submission is waiting for review, whether a manager has approved or rejected your entries, and whether a row has been locked by an administrator.

What you will understand After reading this article, you will understand the lifecycle of a timesheet row, what each status represents, and how statuses govern the actions available to you.

Who This Article Is For: Timesheet Statuses in OnePlan

This article is intended for:

Team members who track time in OnePlan and need to understand what happens after they submit a timesheet
Managers who review and approve timesheets and need to understand the approval process
Timesheet Administrators who manage locked or unlocked timesheet rows
New OnePlan users looking to understand the timesheet workflow at a high level

This article explains concepts and context. It is not intended to replace task-based instructions for submitting, recalling, or approving timesheets — see the related How-To articles in the What to Do Next section below.

How Timesheet Statuses Work in OnePlan

Every timesheet row in OnePlan has a status that reflects where it is in the submission and approval process. As a row moves from initial time entry through submission, review, and approval, its status updates to indicate what has happened and what actions remain available.

Context: The Timesheet Row Status Lifecycle

A timesheet row generally moves through this sequence: it starts as Not Submitted, becomes Submitted once sent for review, and then becomes either Approved or Rejected depending on the manager’s decision. A Rejected row can be corrected and resubmitted. Separately, an administrator can place a row into a Locked state at any point after submission to prevent further edits.

Context: How Automatic Submission and Approval Affects Status

(Needs SME confirmation: the original source notes that automatic submission and approval can be enabled to streamline workflows — if turned on, timesheet items are automatically submitted and approved at the end of each period. Confirm the exact configuration name and where it is enabled before publishing.)

Key Components of Timesheet Statuses

Not Submitted The default state of a timesheet row before or after time has been entered. The row is fully editable — you can modify time entries, delete the row, or continue adding time. Rows in this state have not yet been sent to a manager for review.
Submitted The row has been sent to a timesheet manager for review and approval. Once a row is submitted, it is no longer editable. If you need to make changes to a submitted row, you must recall it first.
Approved The timesheet manager has reviewed and approved the submitted row. Approved rows cannot be recalled or edited. Only a Timesheet Administrator can unlock an approved row if changes are required.
Rejected The timesheet manager has reviewed and rejected the submitted row, optionally with a comment explaining the reason. A rejected row can be edited and resubmitted.
Locked A Timesheet Administrator has locked the timesheet period or row. Locked rows cannot be navigated to or edited. A Timesheet Administrator can unlock rows to make them editable again. Inactive schedule work items are treated as ineligible for time entry, consistent with locked work items.
Time Off — Requested A time off request submitted from the timesheet that is awaiting approval.
Time Off — Approved A time off request that has been approved. Approved time off displays as a line item in the timesheet.
Time Off — Rejected A time off request that has been denied.

How Timesheet Statuses Fit Into OnePlan

Timesheet statuses work closely with:

Timesheet Governance and Locking — Locked status is part of the broader governance model that restricts editing after a period has closed or a compliance deadline has passed.
Review and Approval — Manager review actions directly drive whether a row moves to Approved or Rejected.
Time Off Requests — Time off submitted from the timesheet follows its own parallel status set (Requested, Approved, Rejected) alongside standard timesheet row statuses.

Common Scenarios: When to Use Timesheet Status Information

You might refer to timesheet statuses when:

You submitted your timesheet but realize you entered time on the wrong task and need to recall the row.
You are a manager reviewing pending submissions and want to understand which rows still need your attention.
A timesheet period has been locked and you need a Timesheet Administrator to unlock specific rows.
You submitted a time off request and want to check whether it has been approved or is still pending.

Frequently Asked Questions: Timesheet Statuses in OnePlan

Q: What does the Submitted status mean on a timesheet in OnePlan? A: Submitted means the timesheet row has been sent to a timesheet manager for review and approval, and it is no longer editable by the team member unless it is recalled.

Q: Can I edit a timesheet row after it has been approved in OnePlan? A: No. Once a row’s status is Approved, it cannot be recalled or edited by the team member. Only a Timesheet Administrator can unlock an approved row if changes are required.

Q: What happens if my timesheet row is rejected in OnePlan? A: If a row’s status is Rejected, it is returned to you and becomes editable again, optionally with a manager’s comment explaining the reason. You can make corrections and resubmit it.

Q: What does a Locked timesheet status mean in OnePlan? A: Locked means a Timesheet Administrator has locked the timesheet row or period. Locked rows cannot be navigated to or edited by standard users, and require a Timesheet Administrator to unlock them before they can be changed.

What to Do Next: Timesheet Statuses in OnePlan

Get started with related tasks: - How to Enter Time on Your Timesheet in OnePlan - Change Timesheet Periods - Delete Timesheet Items - Make a Comment on a Task or Project from the Timesheet - Review and Approve Timesheets