Schedule Automatic Capacity Calculations

Direct Answer: How Scheduled Capacity Calculations Work in OnePlan

The Calculate Capacity function in OnePlan runs once a month and recalculates capacity for all resources across the system, so capacity data stays correct. To change when it runs, go to Configuration > General, select the Schedules tab, select the Edit icon next to Calculate Capacity, and select SAVE.

What This Article Covers: Calculate Capacity

This article explains what the Calculate Capacity function does, how often it runs, and how to change its schedule.

What you will accomplish You will understand what the monthly capacity calculation does and be able to set when it runs.

Before You Begin: Calculate Capacity

You need access to the admin Configuration area.

Why This Matters: Calculate Capacity

Context: What the Calculate Capacity Function Does

OnePlan calculates resource capacity continuously as calendars, resources, and teams change. The scheduled Calculate Capacity function is a monthly safeguard. It goes through the entire system, runs the capacity calculations for all resources again, and refreshes the results so capacity data is correct.

The function runs once a month; Monthly is the only Schedule Type available for it. The Schedules tab shows the current day and time, for example Monthly on the 21 at 10:00.

Step-by-Step: Changing the Calculate Capacity Schedule in OnePlan

Task: Set the Calculate Capacity Schedule

Go to Configuration > General and select the Schedules tab.
Locate the Calculate Capacity row.
Select the Edit icon next to Calculate Capacity. The Edit Schedule form opens.
Complete the Edit Schedule form: - Schedule Type — Monthly is the only option for this function. - Day of Month — Select the day of the month the function runs. - Time Of Day — Select the time the function runs. - Enabled — Check this box to let the schedule run.
Select SAVE.

The Schedules tab shows the Last Run and Next Run for the function. Select View Log to see what the last run processed, or follow the CalculateCapacity job on the Processes page.

Frequently Asked Questions: Calculate Capacity

Q: What does the Calculate Capacity schedule do in OnePlan? A: In OnePlan, the Calculate Capacity function recalculates capacity for all resources across the system and refreshes the results so capacity data is correct.

Q: How often does Calculate Capacity run in OnePlan? A: In OnePlan, the Calculate Capacity function runs once a month. The Schedules tab shows the Last Run and Next Run.

Q: How do I check that Calculate Capacity ran in OnePlan? A: In OnePlan, check the Last Run column on the Schedules tab, select View Log to see each step of the last run, or look for a CalculateCapacity job on the Processes page.

What to Do Next: Calculate Capacity

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