This article explains how to get around the OnePlan Financial Planner.
The OnePlan Financial Planner is a component of this software focused on financial management. It enables organizations to plan, track, and manage their financial resources across projects and portfolios. Let's take a tour around the Financial Planner and get familiar with the main menus and buttons.
The Plan Header bar is available in all modules in a plan. Here you can toggle between different planning modules for your plan, including the plan Details, Work Plan, Resource Plan, Reports, and the Financial Plan. There are also some common plan actions available from this bar, including:
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Share With: Access the current plan's Share With form.
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Add Favorite: Click this icon to bookmark the current plan as a favorite.
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Comments: Add plan-level comments for the current plan.
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Dependencies: View and manage dependencies for the current plan.
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Notifications: Create and manage plan-level notifications for the current plan.
This is the Financial Plan toolbar. You will use the icons and menu options in this main toolbar to change how your financial plan displays and to compare your financials for your plan. Options in the main menu include:
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Cost Types Menu: Click on the Cost Types menu to toggle between different financial plan cost types. Cost types allow organizations to calculate, evaluate and monitor what financial costs are planned, actually spent, and also financial gains. You can toggle from one cost type to another. A cost type may be editable or not. If not, the data is likely being imported from another financial system for reference.
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Widgets: Click on the ellipsis to access actions for the financial planner including:
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Copy Values: Click the Copy button to copy costs to another cost type. You may want to use the copy function, for example, once the budget is finalized and approved, you may want to maintain the ongoing estimated costs in the Forecast cost type. Or, as the plan is active incurring costs, you can copy the original budget into the Actuals cost type, then update as needed for each time period. You can copy from any one cost type to another.
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Show Hidden Categories: To see rows that are hidden or add them back in to your financial plan, click Show Hidden Categories to toggle showing them or not. The rows that were hidden are greyed out.
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Import Costs: Click the Import button to import costs from elsewhere in the system. For example, importing the committed resource plan hours into budgeted labor costs, or timesheet actual hours into the actual labor costs.
Note
Your Administrator needs to configure how these cost imports function in the Financial Plan settings.
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Export to: Allows you to export your financial plan into an Excel spreadsheet or HTML table. To export, first select the desired cost type, dates, and content to view. Then select your desired format from the Export menu.
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Legend: Provides details on what the color-coding in the financial plan mean.
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Columns: Click to open the Select Columns form. Here you can add and rearrange the columns in your financial plan view.
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Group By: Click the Group By button to group items in your financial plan. Options are configured by your admin.
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Compare To: Compare values across two cost types. Select Compare To, then two cost types to compare. You may only compare two cost types at a time. The values for both cost types will show side-by-side. Note, your main cost type is the editable one, whereas the comparison cost type(s) will be view only. If you change a value in the main cost type, the colors will update according to the variance rules in real-time. The carrot direction determines whether the greater than or less than will determine the logic for the color scale green or red.
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If you select a comparison from the Compare To menu, the Variance menu will appear. Here you can select how variance between the to cost types will appear (either the actual value or a percentage). Selecting a variance will add an additional column to each month.
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Additional Types: Click on the Additional Cost Types button and select the cost type to see two or more cost types side-by- side. Notice, your main cost type is editable, whereas the additional cost type(s) are view only. You would need to switch to that other cost type to make updates it if needed.
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Dates: Use the Dates menu to change the Time Period and Date Range of your view as needed. Select one of the preset date ranges such as Last Year, This Year, Next Year, or Next 5 Years. Or, set a custom range. Then change the time period displayed to Months, Quarters, or Years. Then, click apply to update your financial plan view.
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View Menu: Click to access pre-configured financial plan views, or to save a new view.
A cost category is how costs or gains are broken out into smaller defined classifications or groupings. The cost categories may differ per cost type. For labor cost categories, the number of hours entered into the Resource Plan can be imported as costs, calculated as hours x rate.
The Cost Category Fields allow cost categories to be further grouped and clarified (i.e Expense Type & Description shown in the example above). Users may add detail rows to cost categories with additional information in the additional fields columns.
This is the cost category actions menu. Here you can perform a handful of actions to manage your financial plan. Options include:
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Add Detail / Add Custom Cost Category: To track multiple rows for the same cost categories, use the Add Detail feature. To track sub-categories to break down your cost categories, use the Custom Cost Categories feature. Clicking Add Detail or Add Custom Category will add a child line for the current cost category line.
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Only use Detail Rows OR Custom Cost Categories. Never both.
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The Add Detail option is only available if Grouping is OFF.
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Hide Row: Click to hide the current row of your financial plan.
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Copy Row: Click to copy the current row of your financial plan.
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Paste Row: Click to paste any copies rows of your financial plan below the current line.
Now we are in the main body of your financial plan! The time-phased cost details grid is where all of your financial plan data lives. Down in the grid, the totals show per cost category, and then summary total for the whole plan. Costs are viewed and/or edited per time period shown. Based on the Dates menu selection, costs may be summed up or broken out in more or less details (i.e. daily, monthly, quarterly, yearly).