Set Up Financial Plan Expenditure Types for Cost Import Auto-Categorization

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This article explains how to configure Expenditure Types (or categories) to enable the import of costs from Work Plans into the Financial Plan. These costs can be automatically grouped into customizable categories such as CapEx, OpEx, or departmental cost centers.

Configure a Categorization Field

  1. Next to the Custom Fields heading, click New. The Add Item fiorm will open.

  2. Enter a field name in Field Name, for example "Cost Center".

  3. Select Choice from the Field Type drop-down.

  4. Next to the Choices heading, click New. The Add Item form will open.

  5. Enter the choice value, for example "3100 – North America Operations". Click Add.

  6. Repeat steps 5-6 until you have all of the desired categorizations/choices.

  7. Click Add.

Create_Custom_Financial_Plan_Field.png

Select a Category Field

  1. Under the Cost Categorization header, click into the Category Field drop-down.

  2. Select the field that will be used to categorize imported costs from Work Plans in the Financial Plan.

    Select_Cost_Categorization_field.png

  3. Click Yes on the Confirm Expenditure Type Change pop-up.

    Confirm_Exp_Type_Change_Pop_Up.png

The selected Category Field will now be available in the Work Planner so your users can categorize work items that will later be imported into the Financial Plan. These categorizations will be retained through the import, and costs will be auto-categorized.

Cost_Center_Field_in_Work_Planner.png

Set Read-only Areas

After confirming your Expenditure Type selection, the Read-only areas settings will appear. The options in this section are used to prevent users from modifying expenditure types in the selected areas. Options include the Resource Center, Work Plan, and Financial Plan.

Read_only_areas_settings.png

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